IT IS CRITICAL that you have the key skills to be able to manage yourself well, whether you work for yourself, work for a huge company or in a team of 3. Those that DO manage themselves properly will have more opportunities to become leaders in the future!
Management is not just for managers, just as leadership it’s not only for leaders.
Working well with others is of equal importance. When your team succeeds, you succeed! Teamwork looks different in different roles, depending on whether it is in a team within your business OR how you work with potential clients BUT there are running themes, co-operation, communication and adaptability.
Showing excellent time management skills and being able to work with others shows you have a strong work ethic and a drive to succeed. As the old saying goes, you only get one chance to make a first impression and showing these strong key skills from the get-go puts you on the right path to achieving success.
What you will learn today is
– The importance of and how to maintain effective time management
– Working well with others and managing work relationships
– Staying productive, motivated and feeling confident in the workplace
Personal Management Key Skills – Managing your time
Having GOOD Time management skills means…
– Ensure you are on time to work, meetings or any other scheduled appointments.
This shows that work is a priority and you value your co-workers or clients time as much as your own.
You’ll be viewed as professional and courteous, plus being early means you can prepare for the day or meeting ahead of time. There is nothing worse than rushing late into a meeting, feeling flustered and unprepared.
– Prioritize important tasks and use your time efficiently.
The way you structure your day makes a huge difference to your productivity and efficiency. To get the most out of your day you must be sure to prioritize your most important or time sensitive tasks while also ensuring your not wasting time on tasks which may not need as much of your time.
– Stay on top of your workload and don’t miss deadlines.
Be accountable for yourself. Whether you’re working on a task in a team or independently you will need to ensure that you are able to manage your workload, keep track of deadlines and stick to them.
How you can improve your time management skills…
– Use technology!
Set alarms, use your phones timer or computer clock. Setting aside a certain amount of time for certain tasks can be very helpful, if you know that you should not spend more than a certain amount of time on a particular task then set a alarm for 5 minutes before you should be finished. Make yourself AWARE of how much time you are spending on tasks.
– If your role allows for it then you can even make a schedule and structure out your day.
This is a great thing to do before you start your day or even the night before.
When you finish for the day take 5 minutes to think about how your day went, how you could’ve got more from your time or spent your hours better. Then set out a rough structure for the next day. This will leave you feeling prepared when you start the next morning and with a clear vision of your day ahead. Plus giving your day structure means that you’ll be more aware of how much you are achieving.
– Prioritize the most important or time sensitive tasks.
If you have something with a deadline of the same day, that needs to be your priority over something that has a deadline in 3 days for example. Stay accountable for your own workload by checking each day any tasks which have deadlines coming up, make sure there arnt going to be any coming up to the deadline date soon as if you allow a deadline to creep up on you, you may have to rush the work, meaning it will likely not be great quality, or you could miss the deadline and depending on what business or role you work in, this could be a serious, disciplinary offence OR you could lose clients.
Being productive and motivating yourself
STAYING MOTIVATED AND BEING PRODUCTIVE GO HAND IN HAND
Often the same tools we use to stay motivated, can also help us with our productivity. I mentioned earlier about setting goals for your day or your week, when you achieve a goal you feel a sense of accomplishment and pride, this motivates you to do well again and smash more targets and goals. But to continue to achieve your goals you’ll need to stay productive, and now because you’re anticipating the reward of accomplishment when you complete the task you’ll be motivated to work harder. It’s a wonderful cycle!
Here are some great ways to be productive and motivate yourself.
– Make lists.
Staying organized = staying productive.
Write out a list for the day or the week of all the tasks which need completing and tick a task off when it is completed.
No matter how small the task, put it on your list. Each time you tick something off, you will feel a little sense of accomplishment, which in turn will keep you motivated to complete more.
– Have a large task?
Break it down into a few smaller tasks and tackle them one at a time.
This makes the large task feel less daunting and will stop you feeling overwhelmed.
As an example, say you have a big project you need to complete which includes a verbal presentation and a creative element such as a diagram or slides. If you break it down into smaller, more manageable tasks, you achieve the same outcome without overwhelming yourself. So instead of 1 large task, for example – Complete project.
Break it down into bite size chunks like research content, map out ideas, plan layout, if needs be then gather any equipment you need, write out a draft, create visuals, finalise the content and then look over the whole completed project before making final edits.
– When you finish a long day of working hard it’s great to look back at your list and see all you have achieved.
What if you didn’t achieve much?? That’s great to notice too! You can move whatever is left on your list to tomorrow and know that you need to work better then. Be sure to think about why you didn’t get as much done, was it because you didn’t manage your time well or was it because you set yourself too much to do in 1 single day. Growth is important and this is a really useful way of keeping track.
Being productive and motivating yourself
– Setting goals
I mentioned goals before and how important they are to keep you motivated.
When setting goals, you need to make sure they are achievable. If you set yourself a goal of creating 30 pieces of content in 1 day or 30 reports in 1 day but each report or piece of content takes you 20 minutes, this is unachievable, and you will leave yourself feeling demotivated. So be sure to set a achievable amount but still that forces you to push yourself.
Be sure to remind yourself of targets or goals regularly and track your progress, whether you have a list on your computer or a notebook to hand, I personally use a simple tally chart and to do list.
When you write down targets or goals, they become real and if you have physically written them down then you are a lot more likely to achieve them.
What about if you find you are always achieving your goals quite easily? Then you need to reevaluate what your setting yourself. It may be the case that they are too achievable, and you could be pushing yourself more.
What if you are never achieving your goals but you feel like you are using your time wisely and working as hard as you can? Then it might be the case that you are expecting too much from yourself. Take a step back, regroup and update your goals to a achievable amount that will still push you to grow. Identifying your weaknesses will only make you stronger.
– Work your least favorite task first and get it out the way early.
We all have those tasks, the ones which we really dislike doing for whatever reason.
Whether they are annoying or time consuming, this means that we will often find any excuse to avoid doing them till a later date BUT this doesn’t help. You’ll still have them to do and no one wants to end their day with a task they dislike so the absolute best thing you can do is work it straight away!
Whatever your least favorite task is either get it out of the way in the morning, so you have the rest of the day to do tasks you enjoy OR complete the dreaded task as soon as you get it. If you get assigned a task you dislike at 3pm on a Thursday, then get it completed by 3.30pm on that Thursday and you’ll thank yourself later. Sometimes the dread leading up to a task can be worse than the task itself.
It is never a bad thing to ask for help!
Employers prefer when employees ask plenty of questions and let them know when they are unsure of something.
It shows drive to learn and initiative.
It’s always better to ask for help or clarity on something than to guess and potentially make a mistake.
Better for you, your team, employers and clients.
Something to remember though…
– Make sure you listen and pay attention in all training sessions, in any briefings and when learning something new.
If you are listening properly then you can ask questions on anything your unsure of or don’t understand in the meeting.
Clients, employers and colleagues are more than happy to answer questions or go over anything you might be unsure of however if you are unsure because you were just not listening or paying attention, this shows you weren’t prioritizing that time.
The more you listen, the more confident you will feel going ahead with tasks on your own and when your leader reviews your performance they will be able to see you have a strong work ethic and take instructions well.
A positive attitude towards your own ongoing development is a hugely important key skill!
Developing your own performance through self-management skills will not only allow you to be an ideal boss babe badass but you will also get more from your work and your time.
Your audience want to feel that you want to be the best in your field or role, that you actively put in time and effort to achieve this. Take time to reflect and learn from your work using both professional and personal experience, use this to work on your GROWTH!
Teamwork makes the dreamwork…
its cliché but very true.
No matter the job role, having the skills to work well with others is essential.
Essential key skills for working with others…
– Embrace the differences within a team
If you are working on a group task, then be sure to consider that each person brings different skills.
Start discussions, interact and actively engage with everyone, especially someone who may be too shy to speak up on their own. One member of your group may have strengths in areas that are your weakest, embrace this! Make sure to stay approachable and open to ideas, don’t shoot people down as this may mean they don’t want to participate again.
Be sure to take all ideas on board and then discuss WHY certain ideas will work better than others and be sure that if tasks are delegated between the team that everyone is comfortable with what they are assigned, including yourself! If you are delegated a task that you know is a weak skill of yours, make it known. This way your task could be swapped with another or someone could offer time to go over it with you.
– Embrace others views and opinions, even when they are different to your own.
Someone else’s approach may not match yours but never disregard what someone says or shoot them down.
Make sure everyone feels heard and approach feedback constructively. If you feel someone in your team is difficult and wont listen then approach it professionally, you all have opinions and views that are valid, make sure to make it clear that you have a idea and you would like to share it and if there is feedback then you’d be open to it.
– When your team succeed, YOU succeed.
Even if you are in a role which you have your own workload and manage your own deadlines, your team are still essential to your success.
Be sure to help others where possible and always ask for help if you need it, a team that works together succeeds together. If you manage yourself well, then you’ll know when you have the capacity to help your team.
– Maintaining good relationships with your colleagues and peers will make it easier to reach out for help if you need.
Be sure to be approachable and polite when interacting with colleagues.
Developing the right habits when it comes to working with others will result in more rewarding work and leadership and growth opportunities.
Confidence and staying positive…
Focus on your strengths.
Accept what you already do well and what skills you have and learn how you can use these in other ways.
Employers love transferable skills, such as teamwork and great self-management. Being able to work independently or in a team is a valuable skill in any role!
There are skills in every role which can be transferable, for example skills you will have from school are working towards deadlines, teamwork, self-management, excellent time management, just to name a few. These are all IDEAL workplace skills also.
When approaching a new task or a fresh challenge, it is normal to lack confident.
If you’re starting a new job, you arnt expected to know exactly what you’re doing right from the start.
But if you start with a positive frame of mind and act confidently, you’ll be surprised how far that will take you. Not only will other people trust in your abilities, but you’ll start to realize that you are a capable person with many skills to offer. You’ll surprise yourself with how much you can achieve, a great saying is ‘Fake it till you make it’ and that can be very true for confidence. Go into a new challenge with confidence, a great work ethic and a willingness to learn and you’ll go far
Thanks for checking this out, be sure to let us know in the comments if these tips have helped, we would LOVE to know all about your successes!
Go smash your goals guys, appreciate all your support, always
PS don’t forget to find me over on twitter and Instagram
Lisa | Mind and Body Intertwined says
This is so true! Being a leader isn’t only necessary when it’s your job, you can also do great things as an informal leader and these things will help you with that!
Eleanor Jones says
Great post! Time management is so important to remember when trying to accomplish important goals. I love making plans for my days to keep me productive, and this new year I am determined to manage my time better x
Sophie | Love and Literature says
I love getting organised and writing to-do lists, these tips are super helpful and informative. Thanks for sharing! x
Sophie | https://www.loveandliterature.co.uk